National Project Implementation Unit

(A Unit of MHRD, Govt of India for Implementation of World Bank Assisted Projects in Technical Education)

Frequently Asked Questions

1. Under what head can TEQIP Coordinators be paid for their services?

The institutions may provide honorarium to officials/staff working in TEQIP Cell.Institution will lay down the norms in this regard.

The expenditure may be booked under :
  • The activity head for which he/she is working under the TEQIP cell viz. I-I-I- cells head of expenditure for Industry Academia Collaboration Coordinator , Capacity development head of expenditure for MIS officer/MIS data entry operator etc.
  • OR
  • IOC head of expenditure

2. What are the details of the TEQIP Cells to be put up at each college?


TEQIP cell should be equipped with adequate officials/staff as follows:
  • Academic / M&;E Coordinator
  • Full time MIS officer and MIS data entry operator.
  • Coordinator for Industry Academia Collaboration activities
  • Coordinator for Industry Academia Collaboration activities
  • Finance Coordinator and Accountant
  • Procurement Coordinator

3. Can PhD course supervisors from IIT faculty be engaged and paid from TEQIP funds for augmenting number of PhDs?

Yes, the expenditure may be booked under FSD head of expenditure.

4. Can faculty from non-TEQIP colleges be engaged for supporting weak students?

Yes

5. Are the following Civil Works are permissible under the project?

  1. Repairing of Toilet
  2. Repairing of roof
  3. Painting of building
  4. False ceiling
  5. Parking Facility
  6. Filing & levelling of ground
  7. Civil Works for Installation of CCTV
  8. Channel gates etc.

No, such activities are not envisaged under the project to be carried out.

Project funds are not to be utilised for "Civil works undertaken for betterment of hostels, staff quarters and non-academic structures".

1. What is the goal of Technical Education Quality Improvement Programme (TEQIP)?

Technical Education Quality Improvement Programme (the Programme) aims to scale up and support ongoing efforts of the Government of India to improve quality of Technical Education and enhance existing capacities of the institutions to become dynamic, demand-driven, quality conscious, efficient and forward looking, responsive to rapid economic and technological developments occurring at the local, State, National and International levels. It has a clear focus on the objectives to improve the overall quality of existing engineering educational programmes.

2. What are the objectives of TEQIP Phase-II?


The objectives of TEQIP Phase-II (the Project) are as follow.
  • Strengthening Institutions to produce high quality engineers for better employability
  • Scaling-up postgraduate education and demand-driven Research & Development and Innovation
  • Establishing Centers of Excellence for focused applicable research
  • Training of faculty for effective Teaching
  • Enhancing Institutional and System Management effectiveness

3. What is the Project's design and components?

The TEQIP Phase-II (the Project) shall be implemented as a 'Centrally Sponsored Scheme' with matching contribution from the Governments of States and Union Territories. The Project is composed of following components and sub-components.

Component-1: Improving Quality of Education in Selected Institutions
  • Sub-component-1.1: Strengthening institutions to improve learning outcomes and employability of graduates
  • Sub-component-1.2: Scaling-up postgraduate education and demand driven R&D and innovation
    Sub-component-1.2.1: Establishing Centers of Excellence (CoEs)
  • Sub-component-1.3: Faculty development for effective teaching (pedagogical training)
Component-2: Improving System Management
  • Sub-component-2.1: Capacity Building to Strengthen Management
  • Sub-component-2.2: Project Management, Monitoring and Evaluation

An elaborate description of the Project's components and sub-components is given in Project Implementation Plan (PIP), which may be viewed/downloaded through following link.
The Project Components :: View Online || Download

4. How the Project shall be implemented at the selected States?


The selected States through respective State Steering Committee (SSC) and the State Project Facilitation Unit (SPFU) will be directly responsible for overall management, coordination, implementation and monitoring of the Project at the State level. The roles of SSC are as follow.
  • Guiding the work of the SPFU and authorizing reports to the State Government and to the National Project Directorate/NPIU
  • Shortlisting institutions eligible for participation in the Project
  • Assessing and recommending institutional, university and SPFU proposals for financing under the Project
  • Overseeing the operational activities within the State
  • Preparing State proposals, and forwarding these and also proposals from other entities for seeking grants under the 'Innovation Fund'
  • Reviewing and approving foreign training and foreign study tours
  • Taking stock of the Project and facilitate implementation of Project under all components and sub-components as per the institutional proposals approved for funding by the NSC

The State Government's department responsible for technical education shall establish a State Project Facilitation Unit (SPFU) with adequate staff before singing of the Memorandum of Understanding between MHRD and State Government. The Head of SPFU designated as the State Project Advisor (SPA), will be the Director (Technical Education) or an equivalent officer responsible for technical education in that department. The SPA will be assisted by a Project Coordinator who will be an academician. State Project Facilitation Unit (SPFU) shall be responsible for the following activities.

  • Overall supervision of the implementation of the State's part of the Project
  • Obtaining necessary clearances from higher level in the State Government
  • Coordinating implementation of the Project within the State sponsored institutions and monitoring implementation progress on a day-to-day basis
  • Preparing Project's annual work plans, including operations and budgets
  • Furnishing information to the State government, State Steering Committee and the NPIU as required from time to time
  • Considering proposals for and subsequently procuring local technical assistance for activities undertaken at the State level
  • Mobilizing resources to meet technical assistance needs of the SPFU
  • Liaisoning with stakeholders (local and foreign) involved in implementing the Project
  • Facilitating the provision of services required to ensure efficient performance of the Project
  • Ensuring implementation of Equity Assurance Plan (EAP), Environmental Management Framework (EMF) and Disclosure Management Framework (DMF) by itself and by Project Institutions
  • Submitting quarterly progress report to the SSC
  • Publish minutes of SSC meetings on SPFUs website
  • Carrying out other Project related tasks as may be reasonably requested by the SSC

To carry out the above activities, SPFUs will have four units, viz i) Academic Unit, ii) Procurement Unit, iii) Financial Management Unit, and iv) Monitoring & Evaluation Unit. States with less than five Project institutions may create at least two units, viz i) Academic and M&E Unit, and ii) Procurement and Financial Management Unit.

5. How the Project shall be implemented at the institutional level?


The Project at an institution will be managed at two levels, viz i) the Board of Governors (BoG), and ii) an institutional TEQIP unit.

Board of Governors (BoG)

Each institution shall have a functional BoG as per UGC guidelines (as per the NIT Act 2007 in case of NITs), either appointed by the sponsoring government or by itself through due procedure. The BoG shall be headed by an eminent industrialist/engineering academician with adequate representation from other stakeholders. Following shall be the functions of the BoG.

  • Take all policy decisions with regard to smooth, cost effective and timely implementation of the Institutional sub-project
  • Form, supervise and guide various Committees required for Project implementation and internal Project monitoring
  • Ensure overall faculty development
  • Enable implementation of all academic and non-academic Institutional reforms
  • Ensure proper utilization of Project fund and timely submission of financial management reports (FMRs) and utilization certificates
  • Ensure compliance with the agreed procedures for procurement of goods, works and services and financial management
  • Ensure compliance with other fiduciary requirements under the Project such as Equity Assurance Plan (EAP), Environment Management Framework (EMF) and Disclosure Management Framework (DMF)
  • Monitor progress in carrying out of all the proposed Project activities, resolve bottlenecks, and enable the institution to achieve targets for all key performance indicators

Institutional TEQIP Unit
Each institution will establish an institutional TEQIP unit with adequate representation from academic faculty, administration, technical and non-technical support staff and students. The Unit headed by the Head of the institution, shall be responsible for implementation of the Institutional Development Proposal approved in the Project. He/she shall be assisted by a senior professor for overall management and coordinating the Project activities with the guidance from BoG.

The institutional TEQIP unit shall operate through various specialized committees viz procurement (goods, works and services), financial management, faculty development, monitoring of Project implementation, updating key performance indicators and MIS, compliance of Equity Assurance Plan, compliance of Environment Management Framework, compliance of Disclosure Management Framework, implementation of institutional reforms, etc.

1. Which types of institutions are eligible for participation in the Project?

Project is open for participation through competition by the AICTE approved engineering institutions from all States and Union Territories and centrally funded engineering institutions. The Project also supports universities (affiliating Project institutions) for the innovations to improve policy, academic and management practices.

2. Which types of institutions are not eligible for participation in the Project?


Following types of institutions are not eligible for participation in the Project.
  • Polytechnic institutions
  • Institutions/Departments of Architecture, Computer Applications, Management and Pharmacy

3. Are private unaided institutions eligible for participation in the Project?

AICTE approved private unaided engineering institutions willing to contribute to the vision and mission of Govt of India to produce high quality technical manpower, are eligible to participate in the Project.

4. What is the eligibility criteria for States for participation in the Project?


States will be selected on the basis of following eligibility criteria and merit of their proposals.
  • Promoting Autonomy: Promote the institutions (in sub-component 1.1) to obtain the status of autonomous institutions as per UGC norms to enable them to improve quality and relevance of the knowledge and skills of the graduates. The States need to issue necessary orders to the Project institutions obtain autonomous status as per UGC guidelines and procedures.
  • Decentralizing financing framework: The States need to:
    1. Adopt a Block Grant pattern of funding for at least, the non-salary non-plan component of grants to the funded and aided (as the case may be) Project institutions.
    2. Retention of internal revenue generated including tuition & other fees and charges from students without adjusting the revenue retained in their non-plan grants
    3. Permit the Project institutions for establishing four funds in a Bank account, namely the Corpus Fund, Faculty Development Fund, Equipment Replacement Fund and Maintenance Fund. Each of these funds is to be augmented with an annual contribution of at least 0.5% of annual recurring expenditure of the institution
  • Filling-up the faculty vacancies: The States need to authorize each Project institution to fill-up the all faculty vacancies on a regular basis. Till such time that these vacancies are filled-up on a regular basis, the appointments on 11 month or longer contract may be permitted by the State.
  • Establishing a State Project Facilitation Unit (SPFU) with headship of the Director (or the equivalent officer) of technical education designated as State Project Advisor (SPA). The SPA will be assisted by a Project Coordinator (an academician). State should be willing to not to change/transfer the SPFU officials for the Project duration
  • Constituting a Board of Governors (BoG) in each Project institution and ensuring that it meets at least four times in a year
  • Implementing the reforms as prescribed in the Project Implementation Plan (PIP) including support and facilitation to all Project institutions implement both academic and non-academic reforms
  • Conduct of Pedagogical Training: Each State has to ensure that each Project Institution imparts pedagogical training to all the faculty members. The benefit of the basic pedagogical training is also to be extended to faculty of non-TEQIP institutions on cost sharing basis

5. What are the eligibility criteria for the institutions for participation in the Project?

  1. Eligibility criteria for sub-component 1.1
    (Strengthening Institutions to Improve Learning Outcomes and Employability of Graduates); (Open only for those institutions who didn't participated in TEQIP Phase-I)
    Sl. No. Criteria Benchmark
    1 Agreement to implement following academic and non-academic reforms:
    1. Curricular Reforms
    2. Exercise of autonomies
    3. Establishment of Corpus Fund, Faculty Development Fund, Equipment Replacement Fund and Maintenance Fund
    4. Generation, retention and utilization of revenue generated through a variety of activities
    5. Filling up all existing teaching and staff vacancies
    6. Delegation of decision making powers to senior Institutional functionaries with accountability
    7. Improved student performance evaluation
    8. Performance appraisal of faculty by students
    9. Incentive to faculty for Continuing Education (CE), consultancy and R & D
    10. Accreditation of eligible UG and PG programmes
    Yes
    2 Age of the institution (in years) from its first academic session:
    1. Regular States
    2. New States (those who didn't participate in TEQIP Phase-I) lagging in technical education

    1. 6
    2. 4
    3 Total number of UG and PG programmes currently conducted 4
    4 Faculty positions filled on regular full-time basis as percentage of the total faculty positions sanctioned 50%
    5 A functional Board of Governors (as per recommended structure in PIP) with an eminent academician or industrialist as the chairperson Yes
  2. Eligibility criteria for sub-component 1.2 (Scaling-up PG Education and Demand Driven R&D and Innovation)
    Sl. No. Criteria Benchmark
    1 Agreement to implement all academic and non-academic reforms given as below:
    1. Curricular Reforms
    2. Exercise of autonomies
    3. Establishment of Corpus Fund, Faculty Development Fund, Equipment Replacement Fund and Maintenance Fund
    4. Generation, retention and utilization of revenue generated through a variety of activities
    5. Institutions to fill-up all existing teaching and staff vacancies
    6. Delegation of decision making powers to senior functionaries with accountability
    7. Improved student performance evaluation
    8. Performance appraisal of faculty by students
    9. Faculty incentive for Continuing Education (CE), consultancy and R & D
    10. Accreditation of eligible UG and PG programmes
    Yes
    2 Availability of academic autonomy as recognized by UGC for both UG and PG programmes Yes
    3 Presence of Board of Governors with an eminent academician or industrialist as the Chairperson Yes
    4 Percentage of eligible UG programmes accredited and/or applied for 60%
    5 Percentage of eligible PG programmes accredited and/or applied for 40%
    6 Cumulative number of PhDs produced in the last three academic years (2006-07, 2007-08, 2008-09),
    OR
    Cumulative number of MTech produced in the last three academic years (2006-07, 2007-08, 2008-09)
    5

    50
    7 Faculty positions filled on regular full time basis as percentage of total faculty positions sanctioned in accordance with the AICTE prescribed student to faculty ratio 65%
    8 Percentage of regular faculty with PhD in engineering* as percentage of total faculty 15
    Note: *PhD in engineering and applied sciences for Special Category States.
  3. Eligibility criteria for sub-sub-component 1.2.1
    (Establishing Centres of Excellence) (Open only for those institutions who are selected in sub-component 1.2):
    Sl. No. Criteria Benchmark
    1 Availability of academic autonomy Yes
    2 Percentage of eligible UG programmes accredited or applied for 75%
    3 Percentage of eligible PG programmes accredited or applied for 60%
    4 Cumulative number of PhDs produced in the last three academic years (2007-08, 2008-09, 2009-10) in the departments participating for establishing CoEs 12
    5 Faculty positions filled on regular full time basis as percentage of total faculty positions sanctioned in accordance with the AICTE prescribed student to faculty ratio in the departments participating for establishing CoEs 70%
    6 Percentage of regular faculty with PhD in engineering as percentage of total faculty 20
    7 Number of sponsored Research Projects completed in the last three academic years (2007-08, 2008-09, 2009-10) 07

6. How the States are required to apply for participation and in which proforma?


The States are required to apply in a prescribed proforma given in the Project Implementation Plan(PIP), and furnish the same to NPIU.

State Proposal Proforma :: View Online || Download

7. How the institutions are required to apply for participation and in which proforma?


The institutions are required to apply in a prescribed proforma (separate for sub-components 1.1 and 1.2, and sub-sub-component 1.2.1) given in PIP, and furnish the same to State Project Facilitation Unit (SPFU). After preliminary scrutiny by SPFU, it shall forward the complete applications to NPIU.

Eligibility Proposal Proforma for sub-component 1.1 :: View Online || Download
Development Proposal Proforma for sub-component 1.1 :: View Online || Download
Development Proposal Proforma for sub-component 1.2 :: View Online || Download
Development Proposal Proforma for sub-sub-component 1.2.1 ::View Online || Download

8. How the States shall be selected for the Project?

The steps for the selection of States are as follow.

  1. MHRD/NPIU invites State proposals in the prescribed format containing elements of:
    1. Evidence that the State's participation in the Project is linked to its policy objectives for technical education
    2. Evidence that the State has identified, understood and discussed with key stakeholders (State Finance Department and affiliating universities) the main steps and challenges for implementation of the required reforms
    3. Evidence that the State has a plan to sustain the gains from the Project after its closure
  2. Receipt of State proposals by the NPIU.
  3. Evaluation of State Proposals by the National Evaluation Committee (NEC) appointed by the National Project Director
  4. NEC's observations to the States, if suggested for improvements in the proposal
  5. Consideration of improved (as per NEC's suggestions) State proposals
  6. Review and validation of NEC's report on State proposals and its recommendations on State selection by the National Steering Committee (NSC)
  7. Announcement of Selection of States by NSC through NPIU

9. How the institutions shall be selected in the Project?


  1. Sub-component 1.1 (Strengthening Institutions to Improve Learning Outcomes and Employability of Graduates):
    The selection of institutions from States selected in the Project will take place in two steps.
    1. Qualifying eligibility proposals evaluation
    2. Qualifying institutional development proposals evaluation

    In the first step, the institutions need to qualify evaluation of the eligibility proposals. The eligibility proposals shall be evaluated and ranked by National Evaluation Committee. The institutions whose eligibility proposals are shortlisted will be informed through their respective State to submit the institutional development proposals.

    In the second step, the institutional development proposals shall be evaluated and ranked by NEC. The shortlisted institutions and recommendations by National Evaluation Committee shall be reviewed and approved by National Steering Committee. The recommended institutions shall be declared selected only after signing a relevant memorandum of understanding (MoU) with their respective State.

  2. Sub-component 1.2 (Scaling-up PG Education and Demand-Driven R&D and Innovation):
    The selection of institutions from States selected in the Project will take place on the basis of meeting the eligibility criteria and evaluation of their institutional development proposals.
    1. States invite the institutional development proposals, screen them for completeness, shortlist the institutions and forward the shortlisted IDPs to NPIU
    2. NPIU screens the IDPs for completeness
    3. Evaluation and ranking of the IDPs by National Evaluation Committee
    4. Review and validation of the NEC's evaluation of IDPs and its recommendations for selection along with fund allocation by National Steering Committee
    5. The recommended institutions shall be declared selected only after signing a relevant memorandum of understanding (MoU) with their respective State
  3. Sub-sub-component 1.2.1 (Establishing Centres of Excellence):
    Only those institutions which are already selected under sub-component 1.2 shall be eligible for submitting their proposals for establishing Centers of Excellence (CoEs). Maximum of two Centers of Excellence shall be permitted to an institution subject to fulfilling the eligibility criteria and successful evaluation of merit in the proposals in the following steps.
    1. NPIU shall invite the institutions selected under sub-component 1.2 (Scaling-up PG Education and Demand-Driven R&D and Innovation) through SPFU to submit the proposals for establishing centers of excellence, and screens them for completeness
    2. Evaluation and ranking of the proposals by National Evaluation Committee, taking into account the suggestions from domains experts (Indian, foreign and industry)
    3. The shortlisted proposals shall be asked to make presentation, if required before the NEC
    4. NPIU will send comments and recommendations from the National Evaluation Committee (NEC) to the National Steering Committee (NSC)
    5. Selection of development proposals by the National Steering Committee along with fund allocation
    6. Declaration of selected institutions
    7. Improved proposals to be reconsidered through the same selection process
  4. 10. What is SWOT (Strengths Weaknesses Opportunities Threats) analysis and how it is to be performed by an institution?

    Carrying out an institutional analysis using SWOT framework is a pre-requisite exercise to identify Strengths, and Weaknesses, and to examine Opportunities and Threats, thereby focusing on the areas where it is strong, where the greatest opportunities lie, and the weaknesses which can pose threats in future. Based upon the SWOT analysis, the institution will prepare an institutional development proposal that seeks to strengthen the institution and increase the employability of graduates. While taking the SWOT exercise, the institutions can analyze a combination of the following areas.

    1. Teaching, training, and learning resources & facilities
    2. Access to knowledge resources including modernization and strengthening
    3. Expansion of UG/PG progammes, starting new PG programmes, providing assistantships, and enhancement of research and consultancy activities
    4. Faculty and Staff development
    5. Interaction and partnership with Industry
    6. Management capacity enhancement
    7. Implementation of institutional reforms
    8. Support to weak students

    Further details of the procedure to take the exercise of SWOT are described in Project Implementation Plan (PIP) (Annex-V) and may be downloaded from the following link.

    SWOT GUIDELINES :: View Online || Download

    11. What is Training Needs Analysis (TNA) and how it is to be performed by an institution?


    Carrying out an institutional analysis using Training Needs Analysis (TNA) framework is a pre-requisite exercise to define the gap between the current and the desired individual and organizational performances. The exercise of TNA identifies the areas where both individuals and an organization would benefit from training in order to become more effective at achieving the individual's own professional aspirations and the objectives of the organization.

    TNA is a systematic process based on specific information converging techniques. It proceeds in stages, with the findings of one stage helping to shape the next one. Each particular stage requires its own mix of observations and analysis. It is not a one-time event but an institution needs to carry out the exercise ideally every year and the training/development plan resulted from it is to be implemented in the following year. TNA gives performance improvement, introduction of new system, task or technology and organizational benefits.

    The exercise of conducting TNA has three sequential levels.

    1. Individual level (by members of faculty/staff)
    2. Department/Division level (by Heads of Departments/Divisions)
    3. Institutional level (by Head of the institution)

    Further details of the procedure to take the exercise of TNA are described in Project Implementation Plan (PIP) (Annex-VI) and may be downloaded from the following link.

    TNA GUIDELINES :: View Online || Download

1. Which are the academic and non-academic reforms to be implemented by a participating institution in the project?


  1. Following academic reforms shall be implemented by participating institutions in the project
    1. Innovations in teaching and student evaluation methodologies
    2. Regular revision/reorientation/restructuring of all curicula
    3. Design skills, communication skills, entrepreneurial skills, information processing, creative and innovative thinking, leadership skills
    4. Problem solving Projects from industry
    5. Variety in elective courses
    6. Extensive use of media
    7. Invited expert lectures from industry and field
    8. Visits to and training in industry
    9. Credit based multi-level and multi-background entry
    10. Improved evaluation of students performance
    11. Appraisal of faculty performance by students
  2. Following non-academic reforms shall be implemented by participating institutions in the project.
    1. Exercise of autonomies
    2. Establishment and augmentation of corpus fund, faculty development fund, equipment replacement fund, and maintenance fund
    3. Generation, retention and utilization of revenue generated
    4. Filling-up all existing teaching and staff vacancies
    5. Delegation of decision making powers to senior institutional functionaries with accountability
    6. Faculty incentive for continuing education (CE), consultancy and R&D
    7. Accreditation of UG and PG programmes

2. Is there any provision of scholarships for masters and research students?


Yes, there is a provision of teaching/research assistantships in the Project for inculcation of teaching/ research culture in students envisaging them as a future stock of teachers/researchers. Details of teaching/research assistantships are as follow.

  1. Sub-component-1.1 (Strengthening institutions to improve learning outcomes and employability of graduates)

    GATE qualified students shall receive an assistantship as per AICTE norms. The non-GATE qualified students will receive teaching/research assistantships on selection basis. The candidates selected for teaching/research assistantships will be required to devote 8-10 hours per week in classroom teaching and/or laboratory assignments. The institutions may plan to utilize 8-10% of the total institutional Project outlay on giving assistantship to masters and doctoral students.

  2. Sub-component-1.2 (Scaling-up postgraduate education and demand driven R&D and innovation)

    The Project shall fund the institutions a total of 50 masters teaching assistantships to non-GATE qualified students and 30 research assistantships (for PhD) in the Project duration (in addition to the assistantships already available to the GATE qualified students and QIP assistantships) as per the prevalent Govt norms. Institutions should plan to utilize 10-15% of the total institutional Project outlay for giving assistantships to masters and doctoral students. Those candidates receiving assistantship will be required to devote 8-10 hours per week for teaching or research.

3. Will the institutions in the Project be funded for starting new UG programmes in engineering?

The institutions selected in both sub-components 1.1 and 1.2 will not be funded for starting of new UG programmes.

4. Will the institutions in the Project be funded for starting new PG programmes in engineering?

Yes, starting of new AICTE approved PG programmes in emerging areas of engineering & technology will be supported in the Project, provided a) these programmmes are started latest by August 2011, b) more than 50% of the seats are occupied, and c) sufficiency of the required faculty is maintained throughout Project life.

5. What is Equity Action Plan (EAP) for helping academically weak students?

To ensure equal opportunities for academically weak students in the Project institutions, a commitment shall be taken from the States and institutions that the reservation of seats for students as per the GoI policy framework is mandatory.It is mandatory for institutions for arranging additional academic support to academically weak students and SC/ST/OBC students to improve their academic performance. Institutions shall plan and implement an Equity Action Plan (EAP) through innovative methods such as remedial coaching classes, skill development classes, improving communication & presentation skills and special skills training. To achieve the objective of improving employability of weak students institutions are required to increase the transition rate to 45% in the first year of Project implementation and further enhancement in subsequent years. Project institutions selected under sub-component-1.1 shall spend a minimum of 4% of the institutional allocation, and institutions selected under sub-component-1.2 shall spend a minimum of 2% for providing academic support to weak students. More details about the Equity Action Plan (EAP) are provided in the Section-IX of PIP.

6. What is the role of private sector (industry/industry associations) in engineering academia?

The Project seeks maximize collaboration between industry/industry associations and engineering institutions by providing with precise and concrete advice and feedback on academia-industry partnerships to meet the national demand for graduates equipped with skills and knowledge relevant to the changing market requirements, through national and state private sector advisory groups enabling an effective functioning of academia-industry partnerships. Main expected benefits will be the following.

  1. Improvement of the skills of future job candidates through inputs on curriculum-this could lower industry training costs
  2. Early access to highly educated talent
  3. Relevant research and technology development demanded by the market
  4. Access to new ideas and early research results through such means as offering problems for solution through consultancy
  5. Technical assistance through interaction with researchers
  6. Access to specialized R&D equipment and laboratories
  7. Professional development of employed engineers and technicians
  8. Access to intellectual property

1. What is the objective of Faculty Development for Effective Teaching (pedagogy Training)?

To improve the learning outcomes of engineering students by improving competence of faculty from project and non-project institutions through pedagogical training.

2. What is the Scope of the Pedagogy Training or who can benefit or participate in training?

All Project institutions need to organize pedagogical trainings on their campus to cover maximum faculty members from the institutions. Funding will also be available to the interested non-project institutions for Basic Pedagogy training on cost sharing basis.

3. What is the strategy for implementing Pedagogy Training?

Pedagogical training will be offered in two modules (Basic Pedagogy and Advanced Pedagogy), each of one week duration. The modules would include both theory and hands on learning. The Basic Pedagogy training would be given during the First and Second years of the Project while the Advanced Pedagogy training would be provided from the Second Year onwards only to those who have completed the basic training.

4. Who will be the training providers, and what shall be the methodology for selection of training Providers?

The NPIU will develop the curricula for the two modules. It will thereafter invite competency statement, shortlist and qualify competent training providers through an open invitation. SPFU would select for its institutions training providers from NPIU's shortlist by following the World Bank procedure.

5. How the SPFUs will facilitate pedagogical training for the respective State institutions?

The SPFUs are to be responsible for facilitating pedagogical training in the respective State institutions (both project and non-project institutions). The SPFUs shall follow the following steps:

  1. Compile a list of institutions desirous of training on their campus in the First Year of the Project along with their location, number of participating faculty and the time slots convenient to them
  2. Using the World Bank procedure for hiring consultancy services, invite proposals from the NPIU short-listed training providers and select one or more training providers for their institutions. The proposals will need to, among others, respond to the Terms of Reference (on lines prepared by the NPIU), and indicate training fee (common for each institution), institutions-wise other expenditure (travel, boarding and lodging, training materials etc.) and terms of payment
  3. After due clearance from the SSC/NPIU/World Bank as the case may be the, SPFUs will award the contract to the training provider(s) under intimation to the NPIU, monitor progress and effectiveness of training, review faculty feed back and end-of-course assessment reports for each institution and cause modifications to be made by the training provider(s) as may become necessary

6. What will be the payment method to the training providers?

SPFU will promptly pay the training provider all permissible expenditure on receipt of the following documents:

  1. Attendance record from faculty members
  2. List of participants with full names, titles and personal e-mail IDs
  3. Summary of faculty feed back compiled by the institutions
  4. Training assessment by the training provider with recommendations for improvements

7. What are the deliverables for Pedagogy Training?

The deliverables for the Pedagogy Training are:

  1. Number of faculty members trained
  2. Feed back from students on teacher competence improvements through the Performance Audit and Student Satisfaction Survey

8. What will be the funding pattern for the different Project institution (Govt. funded, Govt. aided, private unaided and centrally funded institutions)?

The funding pattern for various categories of institutions under Pedagogical training is as follows:

  1. Centrally Funded Institutions will receive entire funding from MHRD/NPIU
  2. The Project Government funded and Government aided Institutions will receive funding in the ratio of 75:25 or 90:10 as the case may be
  3. The Project private unaided institutions will receive funding in the ratio of 75:25 or 90:10 as the case may be, only for the "training fee". However, all other expenses including cost of venue, training provider's travel cost, their lodging, boarding and costs for replication and distribution of training materials would be borne by the institutions

9. What will be the funding pattern for pedagogical training in respect to non-Project institution (govt funded or govt aided and private unaided)?

Funding pattern for the non-Project institutions for pedagogical training:

  1. The non-project govt funded, govt aided and private unaided Institutions will be funded only for the "training fee" by the Project in the ratio of 75:25 or 90:10 as the case may be. However, all other expenses including cost of venue, training provider's travel costs, their lodging, boarding and costs for replication and distribution of training materials would be borne by the institutions

1. What types of procurement are permissible in the Project for a State Project Facilitation Unit?

Procurement for Goods, Works & Services are permissible for the SPFUs in the Project.

2. What types of procurement are permissible in the Project for a participating institution?

Procurement for Goods, Works & Services are permissible in the Project for a participating institution.

3. Are new civil works permissible in the Project?

No new large construction is permissible in the Project. The civil works that can be undertaken by the institutions are as under:

  1. Repair works
  2. Refurbishment works
  3. Extension of existing buildings

4. Is purchase of a vehicle permissible in the Project?

No, purchase of a vehicle is not permissible in the Project.

5. Is there any document available on procurement procedures as per World Bank guidelines?

Yes, a guide document titled 'Procurement Manual' is available containing description of procurement procedures as per World Bank guidelines, which can be downloaded from NPIU website.

6. What is procurement management support system (PMSS) and what are its usage?

Procurement management support system (PMSS) is a web-based system for a systematic monitoring of procurement activities of the institutions in the Project. PMSS will assist the procurement activities by reducing time, standardizing the processes followed, ensuring transparency, improved monitoring, support decision-making and compliance with agreed norms.

7. Are the following Civil Works are permissible under the project?


  1. Repairing of Toilet
  2. Repairing of roof
  3. Painting of building
  4. False ceiling
  5. Parking Facility
  6. Filing & levelling of ground
  7. Civil Works for Installation of CCTV
  8. Channel gates etc.

No, such activities are not envisaged under the project to be carried out.
Project funds are not to be utilised for "Civil works undertaken for betterment of hostels, staff quarters and non-academic structures".

1. What is the structure of financial support for government funded/aided institutions?

The structure of financial support for government funded/aided institutions for all components is as follows.

  1. For regular States:
    1. Share of Central Government is 75%
    2. Share of State Government is 25%
  2. For Special Category States:
    1. Share of Central Government is 90%
    2. Share of State Government is 10%

2. What are the permissible and non-permissible items for expenditure for State Project Facilitation Unit (SPFU)?

Please see Section-VII, page no: 118, Table - 6 of PIP

Permissible & Non Permissible SPFU :: View Online || Download

3. What are the permissible and non-permissible areas for expenditure for selected institutions?

Please see Section-VII, Table - 1, 2, 3, 4 of PIP

Permissible & Non Permissible for Ins :: View Online || Download

4. What is the structure of financial support for private unaided institutions?

The structure of financial support for private unaided institutions is different for different components which are as follows:

  1. For sub-component-1.1:
    1. Share of Central Government is 60%
    2. Share of State Government is 20%
    3. Share of Institutions is 20%
  2. For sub-component-1.2:
    1. Share of Central Government is 75%
    2. Share of State Government is 25%
  3. For sub-component-1.2.1:
    1. Share of Central Government is 75%
    2. Share of State Government is 25%
  4. For sub-component-1.3:
    1. Under sub-component 1.1 only training fee is covered
      • Share of Central Government is 75%
      • Share of State Government is 25%
    2. Under sub-component 1.2 full training fee and overheads towards travel, boarding, lodging, training materials, etc are covered
      • Share of Central Government is 75%
      • Share of State Government is 25%

5. Which items are covered under the head 'Operation and Maintenance (O&M)'?

The items covered under the head 'Operation and Maintenance (O&M)' are the cost of operation and maintenance of equipment, office rental and expenses, hiring of vehicles, consultancy services, salaries and allowances of additional staff and travel costs incurred for the purposes of carrying out the project.

6. What is the mechanism for fund flow from Centre to State?

The fund flow pattern from Centre to State shall be as follows.

  1. At the State level the Department responsible for Technical Education will annually prepare a budget for entire 100% expenditure for all the State-sponsored Institutions, pedagogical training, Projects under Innovation Fund and the SPFU and obtain the necessary approval of the State Legislature. The budget will be provided under the Head "Centrally Sponsored Scheme" in the State budget.
  2. Each CFI will annually prepare a budget for entire expenditure in the Project.
  3. The provision of expenditure by CFIs and States will be forwarded to the MHRD and accordingly the advances will be provided by it to participating CFIs and States by budget approval in the Parliament.
  4. MHRD will straight way release the funds to CFIs based on the Financial Monitoring Reports (FMRs).
  5. MHRD will release the Central Government share to States through GoI channels and funds shall be received in the respective State Treasury.
  6. State Finance Department will make the allocations based on the approved budget estimate of the Department responsible for Technical Education in the State.
  7. The Department responsible for the Technical Education in the State will accord "administrative sanction" for incurring the expenditure for the allocated amount.
  8. The treasury will give the "budget authorization".
  9. The Director of Technical Education / Commissioner of Technical Education / or equivalent, will submit the bill to the treasury (pay and accounts office) after (i) the administrative sanction and (ii) the budget authorization.
  10. The amount then will be credited by the treasury into the Personnel Deposit Account (PDA)/ Personal Ledger Account (PLA) opened in favour of The Director of Technical Education / Commissioner of Technical Education / or equivalent, in any Nationalized Bank for further operation of funds.
  11. SPFU will receive the funds through cheque in a commercial bank account opened for the Project from the Director of Technical Education / Commissioner of Technical Education / or equivalent.
  12. The Project Institutions will receive the funds from the SPFU through cheque in a commercial bank account opened for the Project.
  13. The Project Institutions will submit "Financial Monitoring Report" (FMR) quarterly to SPFU. SPFU will consolidate the FMR of all its Project Institutions and will submit the consolidated FMR to the NPIU. FMR will provide expenditure information for the previous quarter and a forecast of expenditure to be made in the next six months.
  14. CFIs will send FMR to the NPIU.
  15. NPIU will submit consolidated FMR of all States and CFIs and also of NPIU to CAAA and the World Bank.
  16. The expenditure reported in FMR will be finally confirmed subject to its certification in the Annual Audit Reports for each State/CFIs and NPIU.
  17. Timely submission of FMR by States/CFIs is mandatory for further disbursement of the grant by MHRD which is 45 days at the close of each quarter.
  18. "The World Bank will make quarterly disbursements on the basis of FMR to GoI. Funds will be disbursed in a special account with the Reserve Bank of India, Central Accounts Section, Mumbai, operated by CAAA in the Department of Economic Affairs (DEA),Ministry of Finance, Government of India. The disbursement will be determined as the Forecast expenditure less Funds available. Funds available are defined as opening balances less reported expenditure.

7. What is the mechanism for fund flow from State to institutions?

The Project institutions will receive the funds from SPFU through cheque for a commercial bank account opened for the Project operations.

8. What is Financial Management Support System (FMSS) and what are its usage?

The Financial Management Supports System (FMSS) is an electronic Financial Monitoring System (e-FMRs). The reporting of expenditure and forecasting of funds during the project shall be online to save time and maintain accuracy.

1. How the performance of institutions/implementation entities participating in the Project shall be monitored and evaluated?

All participating institutions/implementation entities participating in the Project viz SPFUs, NPIU will be linked through a Management Information System (MIS) being developed for the project for the purpose of monitoring.
The evaluation will cover:

  1. Assessment of institutional performance in Project implementation through performance reviews and audits for accountability and funding decisions
  2. Assessment of performance in achieving against set targets
  3. Assessment of the implementation strategy through implementation surveys
  4. Satisfaction surveys of faculty and students for up-gradation in delivering quality education
  5. Overall assessment of the objectives achieved under the project through impact assessment survey

2. What shall be the treatment for non-performing institutions/States?

Bi-annual reviews and a mid-term review will assess the achievements of Project Institutions and States against the set targets and also identify corrective measures for maximizing gains from the Project. The financial allocation of the non-performing institutions/States for the remaining period of the Project will be adjusted based on their performance and may also weeded out in extreme cases.

3. What are the Key Performance Indicators (KPIs)?

Key Performance Indicators (KPIs) are important intermediate/long-term outcome indicators that will help in monitoring the progress of project institutions. The data for the following KPIs will be collected on continuous basis through MIS.

Sl. No. Key Performance Indicators Target: Component 1.1 Target: Component 1.2
1 Share of supported programmes that are accredited 60% (UG+PG) (2 yrs); 100% (at the end) 75% UG & 60% PG (2 yrs); 100% (at the end)
2 Percentage of institutions with academic autonomy 100% (2 yrs) Already autonomous
3
  1. Increase in percentage of regular Faculty with Masters degree;in engineering disciplines above baseline
  2. Increase in Percentage of regular Faculty with doctoral;degree in engineering disciplines above baseline
  1. 20% (2 yrs) & 40% (at the end)
  2. 10% (2 yrs) & 20% (at the end)
  1. ---
  2. 20% (2 yrs) & 25% (at the end)
4 Vacancy position for faculty & staff Vacancy reduced to 10% (2 yrs); Zero vacancy (at the end) Vacancy reduced to 5% (2 yrs); Zero vacancy (at the end)
5 Increase in the number of publications in the field of engineering in referred journals 500 1000 (+500 for sub-sub-component 1.2.1.)
6 Transition rate for students from disadvantaged backgrounds, weak students and women from the first year to the second year of undergraduate courses 45% (1 year)
7 No. of additional Masters and PhD students enrolled with TEQIP funds in the Project Institutions during the Project period. 3350 (Masters) and 2000 (PhD)
8 IRG as % of total recurring expenditure IRG as % of total recurring expenditure

4. What is Management Information System (MIS) and what is its usage?

Management Information System (MIS) is a tool to achieve the M&E objectives of the project. MIS will track implementation of key project inputs, outcomes and impacts corresponding to project activities through performance indicators developed under the project. It will be a web-based application with Graphic User Interface (GUI) based user interface, which will allow timely and transparent storage of data, processing and retrieval of data, flow of information, searching and sorting of specific information uniformly, accurately and quickly and generation of reports.

MIS will link all the project institutions, the State governments (SPFU's) at State level, and the NPIU at National level. All the project institutions will access MIS through the web with conditional access to the nominated persons only with defined level of access and security measures.

It will also have a limited interface for access by the general public and websites of the state and central directorates responsible for technical education of project and non-project institutions and other relevant websites like AICTE, NBA, NAAC, MHRD will be linked to the MIS website.


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